At PFEM, we understand that planning a wedding can be an exciting but also overwhelming process. To help you navigate wedding planning smoothly we’ve put together the ultimate wedding planning checklist!
Set a Budget
- Determine Priorities: Discuss with your partner what aspects of the wedding are most important to both of you.
- Allocate Funds: Break down the budget into categories like venue, catering, attire, photography, etc.
- Track Expenses: Use a spreadsheet or a wedding planning app to keep track of expenses and payments.
Create a Timeline
- Start Early: Begin planning as early as possible, ideally a year in advance.
- Make a Checklist: List out all the tasks that need to be completed and their deadlines.
- Book Vendors in Advance: Popular venues and vendors get booked quickly, so secure them early.
Choose the Right Venue
- Guest List: Have a rough idea of the number of guests to ensure the venue can accommodate everyone.
- Visit in Person: Visit potential venues to get a feel for the space and ask questions about services and restrictions.
- Consider Logistics: Think about accessibility, parking, and accommodations for out-of-town guests.
Hire Reliable Vendors
- Research: Read reviews, get recommendations, and interview multiple vendors.
- Contracts: Ensure all agreements are in writing, detailing services, costs, and cancellation policies.
- Communicate Clearly: Regularly check in with your vendors and communicate your expectations clearly.
Plan the Guest List
- Start Big, Then Trim: Begin with a comprehensive list of everyone you'd like to invite and then pare it down based on your budget and venue capacity.
- Consider Relationships: Prioritize close family and friends.
- Send Save-the-Dates: Give your guests ample notice, especially if they need to travel.
Personalize Your Wedding
- Reflect Your Personality: Incorporate elements that reflect both you and your partner’s personalities and tastes.
- DIY Touches: Add personal DIY elements, but be realistic about what you can achieve without adding stress.
- Unique Traditions: Don’t be afraid to include unique traditions or create your own.
Plan the Ceremony and Reception
- Ceremony Details: Decide on the order of events, readings, music, and any symbolic rituals.
- Reception Flow: Plan the reception timeline, including speeches, dances, and other activities.
- Seating Arrangements: Create a seating plan that encourages mingling and ensures everyone feels comfortable.
Consider the Guests’ Experience
- Comfort and Convenience: Ensure there are enough facilities, comfortable seating, and accommodations.
- Clear Instructions: Provide clear directions and transportation options.
- Entertainment: Consider the type of music, games, or activities that will keep guests entertained.
Stay Organized
- Use Planning Tools: Utilize wedding planning books, apps, or binders to keep all your information in one place.
- Delegate Tasks: Don’t be afraid to ask for help from friends, family, or a wedding planner.
- Confirm Details: Double-check all arrangements and confirmations in the weeks leading up to the wedding.
Prepare for the Unexpected
- Contingency Plans: Have backup plans for weather, vendor cancellations, or other unforeseen issues.
- Stay Flexible: Be prepared to adapt and make quick decisions if things don’t go as planned.
- Emergency Kit: Pack a kit with essentials like a first aid kit, sewing kit, snacks, and water.
Focus on Self-Care
- Take Breaks: Take time off from planning to relax and enjoy time with your partner.
- Stay Healthy: Eat well, exercise, and get enough sleep.
- Enjoy the Process: Remember to enjoy the journey and not just the destination.
Let's Plan Your Perfect Day!
We Have Everything Covered!
PFEM Event Coordinator, Andrew Denney, is looking forward to helping you plan the perfect wedding package. Call 636.875.3215 today to save your date!